2020 ART & SOUL AGREEMENT TERMS
OFFICIAL RULES FOR ARTISTS
Official Rules for Artists and Voting
Eligibility: Anyone is eligible to enter Art & Soul of the Magic Valley. Students entering the Youth Competition must have signed, written permission from a parent or guardian.
Artist: An art entry may be made by a solo artist or by a group of collaborative artists. All artists, whether individual or collaborative, are subject to the rules of the contest.
Entry: Each artist or group may submit only one entry. An entry may involve multiple pieces with a common theme. Each entry will pay a one-time non-refundable entry fee.
Voting: Entries will be judged by public vote. The public must register to vote at the Magic Valley Arts Council, 195 River Vista Pl., Twin Falls, ID during the contest dates. Each voter will be instructed to cast votes for their favorite entry in each of the seventeen (17) categories or cast a vote for seventeen (17) entries. Voters may select to vote online or return registered ballots to the Magic Valley Arts Council prior to contest closing.
Winner Selection: The voting process will determine the winners based on the number of votes each artist receives. Winners will be announced at the closing ceremony on May 2, 2020 at 5 pm and will be notified by email no later than May 15, 2020.
Specific Rules For Artists:
1. The entry must be shown in a registered contest Venue and the artist must be sponsored by a registered Sponsor (see FAQ section for more information on Sponsors and Venues).
2. Each entry must be exhibited the entire length of the show: April 10-25, 2020 and remain on display through April 25, 2020.
3. Artist registration must be received by the Magic Valley Arts Council by February 1, 2020
4. Venue and Sponsor matching agreements must be completed by March 2, 2020.
5. Only original work is eligible for submission. The artist is responsible to ensure the work does not infringe on any third party rights. Work created from kits is not allowed.
6. The artist is responsible for all transportation, set-up and removal of their entry unless other arrangements have been made with the Sponsor or Venue or Magic Valley Arts Council staff.
7. The artist is responsible for liability, security, and meeting any state and local codes unless other arrangements have been worked out with the Sponsor and Venue.
8. Entries from prior Art & Soul events are not allowed.
9. Entries sold during the contest dates will only be available to purchasers at close of show.
10. The Grand Prize Winner of Art & Soul is not eligible to enter in the immediate following year.
11. Artwork may be listed for sale and will be advertised as such if desired. Artwork sold by an artist entered in Art & Soul during the event and for 30 days after the event closing will be subject to a 20% commission fee owed to the Magic Valley Arts Council. The commission date range for the 2020 contest is April 10– May 15, 2019.
12. Art & Soul reserves the right to use all information on imagery and documentation of the artist pertaining to the entry provided by the artist for press releases, promotional
materials, displays and exhibits associated with events which may include textual, audio, or visual representation.
13. General Conditions: Awards are made in the form of lump sum cash payouts, reported to the IRS. Tax liabilities (federal, state, and local taxes) are the sole responsibility of the winners. By acceptance of the prize, the winner agrees without limitation to the use of his/her name, photograph and/or likeness for publicity purposes without any additional compensation. Artist agrees to be bound by these rules and the decisions of the Art & Soul producers, which are final and binding in all matters regarding this event. Artists and Venues agree that the event and its representatives, affiliates, agents, directors, officers and employees have no liability whatsoever for any injuries, losses or damages of any kind relating to or arising from this event or resulting from participation in this event.
By my participating in Art and Soul. I agrees to indemnify and hold harmless Art & Soul of the Magic Valley, its committee members and volunteers, the venue exhibiting my artwork, its employees, the Magic Valley Arts Council, its employees and volunteers, board of directors and representatives and hosting venue concerning all liability for any damages to real and personal property or any loss of life or personal injury that may be sustained in connection with any exhibition of the artist’s work.
All artists are advised to carry their own insurance. Claims for damage or loss during delivery or showing will be the artist’s responsibility.
The artist also agrees to abide by all rules and regulations set by the Magic Valley Arts Council.
FREQUENTLY ASKED QUESTIONS
1. How do I enter the Art & Soul competition?
Art & Soul is open to any artist around the world with any type of artwork. To enter the competition, click the “registration application” link and complete the online application. You will then continue to check out online with a check or credit card. You are required to submit an artist statement and a photo of your work for publication in our materials. Send your image as a .jpeg .jpg .png .pdf attachment to email@example.com.
2. What is the purpose of a sponsor and who can be a sponsor?
In order to be officially entered into the Art & Soul contest, all artists must have a sponsor and a venue (see venue section below). A sponsor acts as an advocate for their artist. The sponsor pays an entry fee on behalf of their chosen artist to help offset the cost of the artist’s entry fee. Without the funds from the sponsor, the artist entry fee would be prohibitive for many artists. Thus having sponsors helps keep entry fees reasonable for all artists. Anyone can be a sponsor for an artist. Many participants will ask family members, friends, employers, or even businesses they frequent to be their sponsor. In our experience, people enjoy serving as sponsors and appreciate the opportunity.
3. What is the benefit of being a sponsor?
Sponsors have the satisfaction of knowing that they are part of a long-standing, well respected community event that benefits not only artists and businesses, but the community as a whole. Sponsorship information is printed in our annual souvenir program, listed on our website, and displayed at the artist’s venue. At times there will also be segments on TV and radio and in the newspaper that may feature sponsorship information.
4. How do I obtain a sponsor?
Anyone can be a sponsor for an artist. Many participants will ask family members, friends, employers, or even businesses they frequent to be their sponsor. In our experience, people enjoy serving as sponsors and appreciate the opportunity. We encourage every artist to identify someone that would be willing to serve as their sponsor. If an artist is having difficulty finding a sponsor, the Art & Soul staff is always willing to help. Many times we have people that serve as sponsors for artists who haven’t been able to identify their own. We don’t want to discourage artists from applying because they don’t have a sponsor.
5. What is a venue?
A venue is a local business that serves as a gallery to display artists’ work during Art & Soul of the Magic Valley. Art is accessible for viewing at the various venues from 10 am – 6 pm Monday through Saturday. Most venues are closed on Sunday and don’t have official viewing hours. Some art may be visible outside or from windows during off hours.
6. How do I secure a venue?
Local artists are encouraged to identify a business in town that they feel will be able to display their art in an appropriate and professional manner. Many times artists seek out businesses that may have similar qualities as that of their artwork. The process of matching an artist with a venue ideally functions when the artist and the venue have a partnership and work together in the process.
Out of town artists unfamiliar with local businesses will be assisted by Art & Soul staff in securing a venue.
7. What is the benefit of being a venue?
There are many hundreds of locals and visitors alike that come to Twin Falls during Art & Soul to participate in this amazing community event. These patrons come through the doors of participating businesses to view the art. There is no better way to spend your advertising dollars than in participating in Art & Soul as a venue. You are guaranteed to have people visit your business during this event and beyond, whereas with other media advertising your materials may not get noticed and may not actually bring people through your doors. Venue information is printed in our annual souvenir program and listed on our website. At times there will also be segments on TV and radio and in the newspaper that may feature venue information. Advertising in our annual souvenir program is included as part of your venue fee. We have many levels of participation that are available including naming of prizes, hosting events including the opening night kick-off or closing awards ceremony, use of the Sligar Auditorium at the Twin Falls Center for the Arts, and Magic Valley Arts Council memberships for your employees, to name just a few. Please let us know how you would like us to support you!
8. When is the youth art to be delivered to the Magic Valley Mall?
Youth artwork is to be delivered to the Mall on Saturday April 11th between 11am and 3pm, drop off will be clearly marked. Please call the Magic Valley Arts Council at (208) 743-ARTS(2787) for further questions regarding the youth competition.
9. How can I find a list of all the places where art will be showcased?
The Limited Edition Souvenir Program has all the current contest artists, venues, and sponsors and can be purchased from the Magic Valley Arts Council. The yellow “walking sheets” which also serve as voting sheets, available at any participating venue (marked by the yellow Art & Soul flag) will also have a list. All the businesses featuring artists are also shown on the website under the Venues tab.
10. How do I vote?
To vote you must be 16 years of age or older with valid photo identification. No exceptions will be made. You must register in person at voting headquarters: Twin Falls Center for the Arts, 195 River Vista Place Twin Falls, ID. You will receive your individual Elector ID and Password, then go to: https://magicvalleyhasart.simplyvoting.com/ and follow online instructions. Voting headquarters is open for registration & voting beginning on Friday, April 10, 2020 through Saturday, April 25, 2020. Voting Hours are Monday through Thursday, 10 am to 5 pm. Friday and Saturday, noon to 5 pm. Sunday, closed. Final Day: Saturday, April 25, voting registration closes at 5pm however you may continue to submit votes electronically through midnight provided you have a registration number. In the general competition it is required that you vote for your top seventeen (17) choices. There are seventeen categories of artwork and you may vote for one in each category if desired. In the youth competition you must vote for your 4 top choices in each category: Elementary K-2 (grades K-2), Elementary 3-5 (grades 3-5), Middle School (grades 6-8), and High School (grades 9-12).
Your ballot will not be counted as valid unless it is complete. There will be many volunteers present at the voting center to help you enter your votes online if you wish. Voting may be completed on any computer/tablet/phone with an internet connection. Once you submit a ballot, the results are encrypted and stored in a database. Your Elector ID is then flagged as “voted” and will not be eligible to vote on this ballot again. Simply Voting was designed from the ground-up to eliminate the risk of electoral fraud. Voters who bypass authentication or have already voted are denied access to the ballot, and ballots are checked for validity before being accepted.
11. When I log on to vote, why are the artists and venues not listed in alphabetical or numerical order?
Each time a participant logs onto the system the entry and venue numbers are scrambled into a random order. The purpose of this is to avoid the first few artists or venues from receiving all the votes. To search through the entries, type “Command F” for Mac users or “Control F” for PC users. This will bring up a search box where you will be able to type in an artist or venue name.
12. How are winners determined?
Winners are determined by number of public votes received. The first place winner has received the most votes overall, the second place winner has received the second most votes, and so on. The first through fourth place winners are not eligible to win a Best in Show award. After the first through fourth place awards are given, then the most votes in each category will receive a Best in Show award. It does not matter how you rank your votes as winners are determined by number of overall votes. Youth and venue awards are determined in the same manner. Judged awards are determined by our panel of professional judges.
13. Why do you ask for Venue numbers on my voting sheet?
Art & Soul participants that visit and record each and every venue number are eligible to enter a drawing for a prize at the end of the show. This is an optional activity and not required for voting. You need to turn in your completed voting sheet to the volunteers at Voting Headquarters if you would like to participate in the drawing.
14. Why do I have to vote for seventeen entries in the adult contest?
There are 17 categories available from which artists can choose to enter when they register (see list of categories on the main screen). We like participants to have the option to vote for their favorites in each category so we give 17 votes. You may choose to vote for one artist in each of the 17 categories but it is not a requirement. You may vote however you wish.